1. Your details
Type it any way you like, for example 06 12345678. It is shown as +31 6 12 34 56 78.
2. Your signature
FromYour name
SubjectExample email
Dear Michael,
Thank you for your time on the phone today. Let me know which day suits you best.
Kind regards,
Copied. Now paste it in Outlook.
3. Paste it in Outlook
- Click Copy signature above.
- In Outlook, open Settings (the gear icon, top right) and go to Account > Signatures.
- Click New signature, give it a name, for example "PIP".
- Click in the empty signature field and paste with Ctrl+V (Mac: Cmd+V).
- Under Select default signatures, choose the new signature for new messages and for replies and forwards.
- Click Save.
- Click Copy signature above.
- In Outlook, go to File > Options > Mail and click Signatures.
- Click New, give it a name, for example "PIP".
- Click in the edit field and paste with Ctrl+V.
- On the right, choose the new signature for New messages and Replies/forwards.
- Click OK.
- Click Copy signature above.
- In Outlook, go to Outlook > Settings > Signatures.
- Click + to add a new signature and give it a name, for example "PIP".
- Paste with Cmd+V in the signature field.
- Under Choose default signature, choose the new signature for new messages and for replies and forwards.
- Close the window to save.
About the font
- The signature uses Arial, which is installed on every computer. You don't need to install anything.
- Paste with Ctrl+V (Mac: Cmd+V). Don't use Ctrl+Shift+V or "Paste as plain text", that removes the layout, logo and banner.
- Don't change the font or size after pasting.
- Does Outlook show the text in a different font, such as Aptos or Calibri? Delete the signature, copy it again in Chrome or Edge, and paste it again.
Send a test email to yourself to check the result.